Privacy Policy
Last updated: 11 November 2026.
Who is responsible?
Yulia Fomina is the data controller for personal information used to operate fomina.co.uk and respond to enquiries. Contact: [email protected]. The correspondence address appears in Legal information.
What information is collected?
Business enquiries: If you submit a form or send an email, I may receive your name, work email, organisation, information about the system involved, approximate record volume, preferred delivery mode and the message you choose to provide. This is used to respond to your enquiry, establish whether an engagement is appropriate and, if requested, prepare a scope or quote. The legal basis is legitimate interests in handling professional enquiries or steps requested prior to entering a contract.
Public business information: I may review a company's website and publicly available business or professional information when considering the enquiry. The lawful basis is legitimate interests; public information is not treated as proof of private business circumstances.
Engagement records: If paid work is agreed, correspondence, contact details, invoices and relevant engagement information may be processed for the contract, legal obligations and legitimate interests. Client source material is handled only under a separately agreed scope and appropriate security arrangements. Where I process personal data on a client's instructions, the parties' controller/processor roles and required contract terms are agreed before access.
Website delivery: Hosting and security services may receive network information such as IP addresses, browser details, requested URLs, date/time and related technical logs. The legal basis is legitimate interests in operating a safe and reliable website.
Service providers
Cloudflare: This website is designed for deployment on Cloudflare Pages. When hosted there, Cloudflare handles site delivery and technical security data under its own terms.
FormSubmit: When you actively submit an enquiry form, the information you provided is sent to FormSubmit to deliver the message to my business email. FormSubmit may process anti-spam information and present a CAPTCHA challenge. See FormSubmit's privacy information.
Business email provider: The email provider handling messages to [email protected] processes correspondence and delivery information. You can ask me which provider handles a particular enquiry.
Analytics and cookies
This site does not currently include Google Analytics, advertising pixels or other optional visitor-analytics scripts. No optional analytics cookies are set by the website's own code. Hosting providers and FormSubmit may use necessary security or session technologies in connection with delivery or form submissions. See the Cookies notice.
International processing
Cloudflare, FormSubmit and email service providers may process data outside the United Kingdom. Any restricted transfer of personal data must have an appropriate transfer mechanism under UK data protection law. The mechanism depends on the service provider and the specific processing arrangement. Contact me if you need details relevant to your enquiry or a potential engagement.
Retention
Initial enquiries that do not become engagements are normally retained for up to 12 months, unless there is a specific reason to retain them for longer. Financial, contractual and engagement records may be retained for up to six years where justified for tax, accounting, contractual or legal purposes. According to FormSubmit's published documentation, it retains form submissions for 30 days; copies received by email follow the policy above. Hosting and email providers retain technical information under their own settings and policies.
Security and sensitive information
Do not submit confidential contracts, personal datasets, passwords, system access details or sensitive personal information through the website enquiry form. The secure transfer of project documents will be arranged separately if work is agreed.
Your rights
Depending on the legal basis and circumstances, you may have rights to access, correction, erasure, restriction, objection and portability. Contact [email protected] to make a request. You may complain to the Information Commissioner's Office.
Changes
This notice may be updated when website functionality, providers or data processing changes. The date at the top identifies this version.